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Boat management
The fleet, from adding a hull to clearing its last repair. Anything here that changes a boat is done by a club administrator; anything that uses one is done by everybody.
Adding and editing a boat
Open Admin→Fleet manager and tap Add a boat, or tap an existing boat to edit it.
Enter the Name, the Type (1x 2x 2- 4x 4x+ 4+ 4- 8+), the Manufacturer and the Year.
Set Grade this boat suits — how much boat it is. Rowers below that grade get a warning at sign-out; coaches and administrators do not.
Set Min weight and Max weight in kg: the crew weight the boat is rigged for. This is the single most useful field in the fleet.
Choose Who may row it, then tap Add boat or Save changes. Remove boat asks to confirm, and refuses while the boat is on the water.
With a spreadsheet already, Admin→Bulk import takes the whole fleet in one paste. Club plan
Weight ranges, grades and “Fits you”
A boat fits a rower when all three are true:
- their grade is at or above the boat’s grade (Masters counts as Intermediate, Novice Masters as Novice);
- the boat is open crew, or matches the rower’s side;
- and, if the boat has a weight range, the rower is within 5 kg of it.
A boat with no range set never excludes anyone, and a missing weight on a profile does not either — it just stops the app helping. Everything free that does not fit is still listed under Also free — outside your match, with the one reason written next to it, so a coach can make the call.
Worth the ten minutes. A fleet with weight ranges set turns the sign-out screen from a list of names into a recommendation. It is the difference between a novice picking the club’s stiffest single and being offered the right hull first.
Private boats
Use a private boat for a member’s own single, or the racing eight in the week before a regatta.
In Admin→Fleet manager, open the boat and scroll to Who may row it.
Type a name under Make it private — add a person, and add as many people as you like.
Tap Save changes. Only the people named can sign it out, administrators always can, and everyone else sees it with a lock and Private.
To open it back up, tap Anyone in the club.
Fleet status and boat records
The Fleet tab shows every boat with its photo and a status: Free, On water (with how long it has been out), Overdue, or In repair with the open fault. Search by name, type or maker, and filter with All boats, Available now, Sculling or Sweep.
A boat’s own page holds its whole story: lifetime outings, kilometres, hours and last outing; the fastest anyone has been in it; where it last went on a map; what it is set up for; any open maintenance; bookings; the rigging preset; and the last fourteen outings and repairs. Tap any of them for the full outing record — every seat by name, the coxswain, the coach, the electronics taken, the weather at sign-out, and how it came back.
Fleet and boat records in the full guide
Damage and the maintenance queue
Damage is reported by the crew that found it, at the moment they found it — on the return screen.
| Answer | Use it when | What happens |
|---|---|---|
| Good | Nothing to report. | Back on the rack, still available. |
| Needs some attention | A loose stretcher, a scratch, a squeaky slide — something for the boatman that does not stop anyone rowing. | Stays available. Logged on the boat’s record and in the maintenance queue so it gets seen. |
| Out of order | Not to be used until it is fixed. | Off the available list on every device until an administrator marks the repair done. The club’s administrators, and any address they added, are emailed straight away. |
Administrators clear a repair with Mark repair complete — from the boat’s page or from Admin→Maintenance queue — and the boat is available again everywhere at once. Resolved repairs stay on the boat’s history, so a hull with a habit of coming back damaged is visible rather than remembered.
Choose who is told under Admin→Club settings→Tell someone when a boat breaks. With emails off, damage still removes the boat and still queues the job — nobody is emailed.
Bookings
Bookings hold a boat for a day, a start time and a length. Yours appear under Yours with Sign out once the time comes and Cancel until then; everyone else’s under Club bookings, and booked boats are marked on Home and on the fleet list. Administrators decide which roles may book under Admin→Club settings→Who can book boats; administrators can always book.
QR stickers and the Shedboard Club plan
Admin→Boat QR codes produces one sticker per boat and per electronics unit. Print or save as PDF (in a browser, Download the print sheet), laminate them and stick them on the rack. Scanning a boat’s code opens its sign-out instantly; scanning a unit adds it to the outing.
The Shedboard turns a shared iPad or Mac in the boat bay into a sign-out screen and nothing else, with everything personal behind the club PIN. How to set it up
Electronics and rigging
Club→Equipment lists the electronics shelf — SpeedCoaches, StrokeCoaches and CoxBoxes — and whether each is on the shelf, out or missing, alongside the rigging preset each boat is set to. Crews take a unit at step 2 of the sign-out, by tapping it, typing its code such as SC-01, or scanning its sticker. Units come back automatically when the boat is returned.
Rigging presets — oar length, inboard, span, pitch and stretcher notes per boat — are set under Admin→Events, contacts & rules. Club plan
Common questions
How many boats can we have?
Can two crews take the same boat?
What if someone forgets to return a boat?
Can we record a boat that is away being repaired?
Do photos of boats help?
Can we import our fleet from a spreadsheet?
Still stuck?
Tap Need help? in the corner of this page and type what is going wrong — the assistant walks you through the fix step by step and drafts an email if it cannot. Or read Getting support.